Appogee HR supports 4 user roles:
- Team Manager
- HR Manager
- Administrator (may sometimes be abbreviated to Admin)
All users have the Employee role, and may additionally have one or more of the other roles. The roles determine access to data and access to administration functions within Appogee HR.
A current or former employee of the organization for whom Employee Records and and Employee Profile are held within the product. You cannot explicitly assign this role. Access to Appogee HR application is removed when Employees are marked as Leavers but their information is retained. An Employee does not necessarily have access credentials for Appogee HR. These are granted by users with the HR role. Please refer to our Employee Profiles status documentation for more information.
Appogee HR organises employees via Teams. Each Team has 1 Primary Manager, and optionally may have secondary managers. Primary Managers always have edit access to employee data, whereas secondary managers can be configured to have read or edit access to employee data. In addition to employee access, Team Managers can be assigned different security settings for Employee Records, Company Documents and Profile Fields. This is configured from the Configuration pages of the application. Please note any create or edit settings configured in the Configuration pages do not apply to Secondary Managers with read access.
A user becomes a Manager when they are made a manager of at least one team. Managers have access to the “Team Manager” pages of the application. Furthermore, Team Managers can either have Read or Editor rights. These are configured in the Team.
Users with the HR role have access to the “HR Manager” pages of the application. HR Managers have access to all data for the ADUs they are configured to manage.
Admin users have access to the “Configuration” pages of the application. These users do not have any special data access privileges so must also be assigned Manager or HR roles if they also need access to Employee Profiles and/or Records.