Appogee Leave: Managing Public Holidays

This is only available to Administrators. 

Introduction

Appogee Leave's Public Holiday Profiles are a collection of Public Holidays. Public Holidays are treated as non working days in the system and are not deducted from the allowance if a request is made on that day. 

There are 3 types of public holiday:

  1. Full Day - occupy the full working day
  2. Morning - occupy only the morning session
  3. Afternoon - occupy only the afternoon session

For more on Half Day Public Holidays, see Adding Public Holidays to a Public Holiday Profile

Administrators can apply a Public Holiday Profile to an Employment Profile.

Administrators can create a Public Holiday and add it to a Public Holiday Profile or import Public Holidays from Google Calendar Default calendars into a Public Holiday Profile.

Please note that not all Public Holidays are available via the import feature. Those that are provided are only provided as an aid. We highly recommend that you modify and update as needed to suit your organisation. It is the Administrator's responsibility to ensure that they are correct before users create requests spanning public holidays. 

When public holidays have been added, they will only apply to future requests. Requests made prior to the addition of public holidays will not be amended to include the public holiday. We recommend cancelling these old requests and re-entering them should you wish for the new changes to be applied to the requests. 

If you require a blank Public Holiday Profile, use the Default Public Holiday Profile to create an Public Holiday Profile without any public holidays. 

The public holiday icon will only appear on Team Calendars where they apply to the user viewing the calendar or when viewing a request has been made spanning that public holiday. 

 

Importing Public Holidays

From the CONFIGURATION dashboard, click on the Public Holidays tab.

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Click the Import button and select to import from the defaults provided or from iCal:

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Importing from Defaults

Please note that the defaults do not contain half day public holidays. You can create a Half Day Public Holiday as described here: Adding Public Holidays to a Public Holiday Profile

Select From Defaults and the Import Public Holidays dialog will allow you to select the following:

  • The Public Holiday Profile to import Public Holidays into. If none exists you can create one here. 
  • The Country to import into the Public Holiday Profile.
  • The Language to use.

If your country is not listed or you cannot find a suitable Public Holiday Profile, you should either create the public holidays or import them from iCal. You can skip to these parts further below in this document. 

 

ph4.png

 

If you already have a Public Holiday Profile in the Select Public Holiday Profile drop down list that you want to import Public Holidays to, select it. 

To create a new Public Holiday Profile, select Other from the Select Public Holiday Profile drop down list and you will be given a textbox to enter a name for the new Public Holiday Profile:

ph5.png

 

 

After entering the name of the new Public Holiday Profile, select a Country and a language and click on OK to import.

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When the Import is complete, you will have the options to filter Public Holidays by Public Holiday Profile & Year:

 

Importing from iCal

Please note that the defaults do not contain half day public holidays. You can create a Half Day Public Holiday as described here: Adding Public Holidays to a Public Holiday Profile

Select From iCal and the Import Public Holidays dialog will allow you to do the following:

  • Select the Public Holiday Profile to import Public Holidays into. If none exists you can create one here. 
  • Enter the iCal URL OR upload an iCal file

 

If you already have a Public Holiday Profile in the Select Public Holiday Profile drop down list that you want to import Public Holidays to, select it. 

To create a new Public Holiday Profile, select Other from the Select Public Holiday Profile drop down list and you will be given a textbox to enter a name for the new Public Holiday Profile:

 

ph6.png

 

 

If you have an iCal link enter in the textbox, if you have an iCal file upload it via the Choose File button. You cannot do both at the same time. Click on the OK button to import.

Please note that ONLY the public holidays that are currently present in the iCal link will be added. Any updates to the calendar must be made by re-importing, uploading or manual entry into Appogee Leave. For example if you import an iCal containing public holidays from 2014, then in 2015 you must re-import the calendar when you want to add public holidays from 2015. 

 

When the Import is complete, you will have the options to filter Public Holidays by Public Holiday Profile & Year:

ph7.png

 

 

Manually Adding Public Holidays to a Public Holiday Profile

To Create a Public Holiday to add to a Public Holiday Profile, click the Create button:

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Enter the following settings in the Create Public Holiday dialog:

  1. Select a Public Holiday Profile. If you select Other, you can create a new Public Holiday Profile by entering the name under Enter New Profile Name.
  2. Enter a Date
  3. Select a Public Holiday Type, this can be a Full day or Half Day. The Half Day options are Morning or Afternoon sessions.

    Please note that Half Day options are only applied to users with Working Rotas as Appogee Leave knows which working hours constitute the Morning and the Afternoon. Users without Working Rotas have unknown working hours. A user who has 09:00-12:00 Morning session will therefore have a Morning Public Holiday from 09:00-12:00.

  4. Enter a Description which will be the name of the Public Holiday. Selecting Other in the Select Public Holiday Profile drop down list will allow you to create a new Public Holiday Profile for which you must enter a name. Enter the required details and click OK

 

 This will therefore 

 

Deleting a Public Holiday

To delete a single Public Holiday, click the checkbox next to it and click on the Delete button:

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Confirm by clicking Yes.

To delete an entire Public Holiday Profile delete all the Public Holidays from it. Please note that you cannot delete the Default Public Holiday Profile.

 

 

 

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