In this article:
What are Categories & Fields?
Each employee profile is made up of Categories & Fields which allow you to store information and records related to the employee. A Category is a section within an HR Process and Fields make up the data within the Category. Categories are grouped by the HR Processes supported in Appogee HR - Personal, Employment, Performance, Learning and Assets.
Creating Categories & Fields
Go to Process Config > Categories & Fields Overview > Create Category.
In the Category Details tab, select which HR Process you want the Category to appear under and add the Name and Description of the Category.
In the Record Security tab configure the default access to Employee Records for Employees and Team Managers. Employee records are defined as any kind of attachment you wish to add to the employee profile.
For further information on Record Security including Advanced Options, see here.
In the Fields & Security tab, add a Sub Category Name (this can be the same as the Category Name) and add an initial Field Label (additional Fields can be added later).
You'll see the blue Add Field button appears when all the information has been input. Click Add Field and you will be directed to the Security set up section. Use the dropdowns to select the access type for the Field per user role.
To complete the Category creation, you will need to configure the Field Types, switch to Edit and select which field type you want and click Save Changes. You can also add new Fields to this Category here, click New Field. Any new field will need to have the relevant Security settings configured.
Fields can be of the following type:
Currencies can be configured in General Settings. You can restrict users of the system to use certain currencies, or allow it to be open for them to edit.
Please note, you will not be able to change the Date or Dropdown type after creation, however you can change a Text to a Paragraph and vice versa.
You can edit and add Fields to your Category using the Edit mode, ensuring you use Security mode to set the Security settings for each role. If you want to see how the category will look for each user role, you can use Preview mode to switch between views.
If your Security settings for a particular role are set to No Access for all Fields, the below will show.
Once you are happy with the new Category & Fields, and have configured the security settings for additional Fields, click Save Changes.