An Appogee HR Employee Profile provides placeholders for the data about an Employee. This includes all Profile Fields and Employee Records associated with that Employee, organised by HR Process. Each Employee, regardless of whether they have self service access or a login will have their own Employee Profile.
A Profile Field is a data item related to an employee. Appogee HR allows for the customization of Profile Fields from the Field Configuration page (requires the Admin role).
Profile Fields can be set as mandatory (required) items. Mandatory fields are not enforced on Employee Profile creation but are enforced on Employee Profile edit. This is to allow an initial set of employee data to be loaded with the employee then adding their personal data to it.
During configuration, you can choose to set Employees to have Self Service access to their own Employee Profiles. This can be done on a field by field basis and different Read/Write/Hidden options can be selected.
Employee Profile Layout
The Employee Profile is split into HR Process, Categories and Sub Categories which can be navigated through the second level menu. Under each of these are the Profile Fields. All can be configured in the Profile Fields Configuration page (found under Process Config > Categories & Fields Overview).
Employees/Managers/HR can amend the fields depending on the access levels set during configuration.
For each section of the Employee Profile, a record can be attached with the relevant documentation for the profile category. Please click on the 'Create Record' Button' to create a new record.
Create a new record on the employee profile category by filling in the form displayed. This can be either a file upload, internal note or URL link attachment.
For mass uploads, there is a quick add drag and drop feature for record uploads. Please click on the records tab and drag the relevant attachments into the category boxes.