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Adding New Employees

Applicable plans Leave HR Essentials HR Success Goals


Required Roles Team Manager HR Manager Administrator ADU Manager



In this article: 

Manually add a single employee

Import users using the CSV import

Import users via G Suite/O365/Xero Integration


Employees can be added to the system in three ways - manually or import via a CSV upload or your integration with G Suite, Office 365 or Xero. 


NOTE: You will need to create your Teams and Leave Profiles before you add any employees. Please see the following articles on Setting Up and Editing Teams and Leave Profiles.



Manually add a single employee


Go to Add Employee or Organization > Employees > Add Employee. The wizard will take you through the key steps of adding an employee. 


On Work Profile you will need to provide an Employee Name, Team and Leave Profile, and optionally a Work Email Address and Job Title. 



NOTE: If you are adding a current employee to the system, make sure you provide a Work Email Address..


Click Next and fill out the information on the Employee Status page. If you set the status to Joining, you'll need to set a start date in the future. If you set the status to active, select a start date as today or in the past. 




On the Appogee HR Access tab, select which access you would like this employee to have. If you have a joiner with a start date in the future, you'll also be able to setup access to the Onboarding Portal from here. For more information on how to set up the Onboarding Portal, see the following articles: Configuring the Onboarding Portal for a new Joiner & Configuring the Onboarding Portal for your Company.



When you're happy with the configuration, click Add Employee. 




Import using the CSV import


You will need to download and prepare your CSV file for upload. 


Go to Add Employee > Import from CSV.


Download the template CSV file, by clicking the link. Ensure you download a new CSV with each upload to ensure you have the latest CSV template. 


Add the information to the CSV template ensuring that this has been filled in correctly to avoid upload errors. Click on the Browse button to upload the file and select the CSV file from your machine. Click on Upload & Import to begin the CSV upload.


For detailed instructions on how to use the CSV import tool, take a look at the following article: Appogee HR: CSV Upload Guide.



Import users via G Suite/O365/Xero integration



If you have integrated with G Suite, O365 or Xero you will be given the option to import users from the specific third party app.


For the following example, we will be using Appogee HR integrated with G Suite


Go to Add Employees > G Suite. 


The wizard will go through the key steps with you to import any users in your domain who do not have an Appogee HR account. 



Select the users you wish to import, click Next. Then you will need to assign them a Leave Profile and a Team. 


Then, configure their profiles by giving them a Job Title and a Start Date. Finally, configure their login and the employees will be added to the system. 



To prorate an employee's leave entitlement, please configure the pro-rata formula on their leave profile. Further information can be found here.



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